Talent and Development Project Support

Salary: £26,126 This salary is pro-rata as the vacancy is part-time (24 hours/week)

Employment Type: EO; FTA

Location: Southampton

Closing Date: 4th May 2021

We welcome applications from all communities, and we don’t discriminate against any identity. We’re interested to hear from you, regardless of your background.
Do you have exceptional organisational skills with the ability to prioritise a varied workload?
Are you a self-driven and motivated individual who enjoys working in a collaborative, fast-paced and busy environment?
Do you thrive on getting things done?
If so, we have an exciting opportunity for an organised individual who enjoys a varied workload to join us at the Maritime and Coastguard Agency (MCA) as a Talent and Development Project Support Officer.
Please note: This is a part-time role of 24 hours a week ideally spread across Monday to Thursday, however, this is negotiable. The salary is pro-rata as the vacancy is part-time,

Job description
The Talent and Development (T&D) team own an ambitious Leadership Development Programme which is a key deliverable in the MCA internal business plan. The team uses Scrum, an agile project management approach, to maximise efficiency and output.
You will be the first point of contact for stakeholders and MCA staff dealing with all training-related queries and requests. The successful candidate will provide vital support to the Project Manager and the wider development team. You will manage all internal and external communications for the team and process all of MCA’s training requests. You will be responsible for the budgeting functions relating to training bookings and will provide guidance on the relevant processes required.

Additional information
We are following current government guidelines and working remotely, if successful you will be provided with IT equipment to carry out your duties remotely. Once we are able to return to the office, we will provide you with full notice of this.
Once usual service resumes, there may be occasional requirements for you to travel, but you will be notified in advance. This will be minimal.

Your responsibilities include but are not limited to:
• Managing all internal and external communications for the team and provide high-quality responses within Service Level Agreement framework.
• Make recommendations for approval of training requests made by colleagues within the MCA and manage the end-to-end booking process.
• Be responsible for the budgeting functions relating to training bookings, provide guidance on appropriate governance and ensure assurance processes are followed.
• Identification and implementation of ways to improve team processes to maximise efficiency.
• Assist the Project Manager role with Scrum meetings and supporting processes such as information management (e.g. Asana task management).
• Provide effective support to individual learning and development projects which may include delegate attendance management, liaison with stakeholders, provision of learning materials, technical assistance, and supporting trainers

About you
We would love someone to join us who has a friendly and outgoing personality, who can build rapport quickly with key stakeholders both internally and externally.
You are someone who loves to work in a team environment and can focus on achieving your own objectives but also love supporting others to do the same. To be successful in this role you will have excellent communication skills, both verbally and in writing.
You will display excellent time management and organisational skills, and can prioritise your workload to achieve deadlines. We are looking for someone who has the ability to work well under pressure and at pace, remaining composed and showing resilience whilst supporting multiple projects and changing demands.
You will be proactive in seeking resolutions and can use your problem solving skills to resolve issues that arise through your quick thinking and decision making skills.
It is essential that you have experience of using Microsoft Applications, in particular Excel and Teams.

We’ll assess you against these behaviours during the selection process:
Delivering at Pace
Managing a Quality Service
Communicating and Influencing
Making Effective Decisions
Working Together

Being part of our brilliant Civil Service means you will have access to a wide range of fantastic benefits. We offer generous annual leave, attractive pension options, flexible working, inclusive working environments and much more to support a healthy work/life balance.
Find out what it’s like to work at the Maritime and Coastguard Agency

Things you need to know

Successful candidates must pass a disclosure and barring security check.
People working with government assets must complete basic personnel security standard checks.

Selection process details
This vacancy is using Success Profiles, and will assess your Behaviours, Strengths and Experience.
We are closely monitoring the situation regarding the coronavirus, and will be following central Government advice as it is issued. There is therefore a risk that recruitment to this post may be subject to change at short notice. In addition, where appropriate, you may be invited to attend a video interview.

Please continue to follow the application process as normal and ensure that you check your emails regularly as all updates from us will be sent to you this way.

The Civil Service Nationality Rules has been updated following the United Kingdom’s exit from the European Union. The new rules will come into effect on 1st January 2021. We urge people from the EU, European Economic Area and Switzerland to be familiar with the updated Nationality rules prior to applying for this role.
For this role we will assess your Experience, Behaviours, and Strengths.

As part of the application process, you will be asked to complete a CV and Statement of Suitability (750 words). Further details around what this will entail are listed on the application form.

For your CV and Statement of Suitability, please provide detailed evidence of your experience of the following:

• Experience of working in a fast-paced and agile environment
• Experience of working in a customer-facing role
• Proficient user of Microsoft applications including Excel and Teams
• Experience of using your organisational skills when dealing with conflicting priorities
• Evidence of being adaptable and proactive in your work

The sift is due to take place w/c 3 May 2021
Interviews/assessments are likely to be held w/c 17 May 2021

We will try to meet the dates set out in the advert. There may be occasions when these dates will change. You will be provided with sufficient notice of the confirmed dates.
The selection process will be designed specifically for the role. As a result, your assessment could include:

• an interview and assessment exercise(s) which will be tailored to test your abilities.

You’re encouraged to become familiar with the role profile, as you may be assessed against any of the criteria recorded within.
Please see attached candidate notes for further information about our recruitment process

If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the ‘Contact point for applicants’ section

Apply and further information
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :

Name : Sara Barrow
Email : Sara.barrow@mcga.gov.uk

Recruitment team :
Email : dftrecruitment.grs@cabinetoffice.gov.uk